• Bid Request for Rafael High School AD Building Modernization Project

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    November 03, 2021


    1. Notice is hereby given that the governing board (“Board”) of the San Rafael City Schools (“District”) will receive, by electronic submission, bids for the following project, Bid No. 21-04, (“Project” or “Contract”):

    San Rafael High School AD Building Modernization Project

    2. The Project consists of:

    Soft demolition of existing office wings to create new classrooms and offices.  Mechanical & ventilation system installation, new plumbing, new electrical and lighting, new interior partitions, wall finishes, floor finishes, new ceilings, trim.  Doors and hardware. Limited structural for openings. Associated minor repairs to existing building interior.

    3. To bid on this Project, the Bidder is required to possess one or more of the following State of California contractors’ license(s):


      The Bidder's license(s) must remain active and in good standing throughout the        term of the Contract.

    4. To bid on this Project, the Bidder is required to be registered as a public works contractor with the Department of Industrial Relations pursuant to the Labor Code.

    5. Contract Documents will be available on or after November 4th, 2021, for review at the District Office (310 Nova Albion Way, San Rafael CA 94903), and may be downloaded from the District’s website, https://www.srcsbondprogram.org/ , using the [“Doing Business With US”] tab.  In addition, Contract Documents are available for bidders’ review at the following builders’ exchanges:

        a. Builders Exchange of Marin County (415) 462 – 1220

    6. The District will only receive bids submitted electronically. Bids will be received until December 7th, 2021 at 3:00:00 p.m., only at both the following email addresses: dzaich@srcs.org and phyllis.silverstein@vpcsonline.com, after which time the bids will be opened and publicly read aloud via video conference. A link to the video conference will be provided by email to all individuals &/or firms which attend the mandatory pre-bid conference and site meeting. Any bid that is submitted after this time shall be nonresponsive and returned to the bidder. Each bidder is solely responsible for timely submission of its bid; the District is not responsible for any technological issues in a bidder’s ability to timely submit its bid or portion thereof. A hard copy of the apparent low bidder’s Bid Bond/Bid Security is required to be submitted within 24 hours of the bid opening to San Rafael City Schools Capital Facilities Program 310 Nova Albion Way, Suite 505, San Rafael, CA 94903.  Any claim by a bidder of error in its bid must be made in compliance with section 5100 et seq. of the Public Contract Code.

    7. Pursuant to Public Contract Code section 20111.5, only prequalified bidders will be eligible to submit a bid for this Project.  Any bid submitted by a bidder who is not prequalified shall be non-responsive and returned by email to the bidder.

    8. All bids shall be on the form provided by the District.  Each bid must conform and be responsive to all pertinent Contract Documents, including, but not limited to, the Instructions to Bidders.

    9. A bid bond by an admitted surety insurer on the form provided by the District  a cashier's check or a certified check, drawn to the order of the San Rafael City Schools, in the amount of ten percent (10%) of the total bid price, shall accompany the Bid Form and Proposal, as a guarantee that the Bidder will, within seven (7) calendar days after the date of the Notice of Award, enter into a contract with the District for the performance of the services as stipulated in the bid.

    10. A mandatory pre-bid conference and site visit will be held on November 16th, 2021, at 3:30 p.m. at 150 Third Street, San Rafael,  CA 94901, California. All participants are required to sign-in at the front of the Madrone School Building, San Rafael, California, located at the east end of campus directly off of Third Street, next to the football stadium parking.  The site visit is expected to take approximately 45 minutes. Failure to attend or tardiness will render bid ineligible.

    11. The successful Bidder shall be required to furnish a 100% Performance Bond and a 100% Payment Bond if it is awarded the Contract for the Work.

    12. The successful Bidder may substitute securities for any monies withheld by the District to ensure performance under the Contract, in accordance with the provisions of section 22300 of the Public Contract Code.

    13. The Contractor and all Subcontractors under the Contractor shall pay all workers on all Work performed pursuant to this Contract not less than the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work as determined by the Director of the Department of Industrial Relations, State of California, for the type of work performed and the locality in which the work is to be performed within the boundaries of the District, pursuant to section 1770 et seq. of the California Labor Code.  Prevailing wage rates are also available from the District or on the Internet at: http://www.dir.ca.gov.

    14. This Project is subject to labor compliance monitoring and enforcement by the Department of Industrial Relations pursuant to Labor Code section 1771.4 and subject to the requirements of Title 8 of the California Code of Regulations.  The successful Bidder shall comply with all requirements of Division 2, Part 7, Chapter 1, Articles 1-5 of the Labor Code.

    15. The Contractor and all Subcontractors under the Contractor shall comply with applicable federal, State, and local requirements relating to COVID-19 or other public health emergency/epidemic/pandemic including, if required, preparing, posting, and implementing a Social Distancing Protocol. Contractor shall further comply with the California Department of Public Health’s August 11, 2021, Order requiring workers on District sites to be fully vaccinated against COVID-19, or else subject to weekly testing for COVID-19.

    16. The District’s Board has found and determined that the following item(s) shall be used on this Project based on the purpose(s) indicated. (Public Contract Code section 3400(c).)  A particular material, product, thing, or service is designated by specific brand or trade name for the following purpose(s):

                (1)  In order to match other products in use on a particular public improvement either completed or in the course of completion:

                               (a)  Schlage Primus XP IC Lock Cylinders
                               (b)  Alerton EMS Controls
    17. The District shall award the Contract, if it awards it at all, to the lowest responsive responsible bidder based on: 

          The base bid amount only.

    18. The Board reserves the right to reject any and all bids and/or waive any irregularity in any bid received.  If the District awards the Contract, the security of unsuccessful bidder(s) shall be returned within sixty (60) days from the time the award is made.  Unless otherwise required by law, no bidder may withdraw its bid for ninety (90) days after the date of the bid opening.
    Phyllis Silverstein
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