• Facilities Assistant

    Professional Financial Investors, Inc.
    Job Description

    The Facilities Assistant oversees the maintenance and improvement of multiple apartment communities in Marin and Sonoma counties. Facilities and/or construction background is preferred. The Facilities Coordinator reports to the Facilities Management Director. Duties include, but are not limited to the following:
    • Apply for and track permits, ensuring they have the final inspection signed off at completion.
    • Keep all permits, organized and filed.
    • Inspect unit turnovers and site renovations on a regular basis to ensure they are progressing as scheduled.
    • Scan and organize property blueprints, sitemaps and property layouts.
    • Maintain and update yearly, quarterly, and seasonal maintenance reports.
    • Conduct periodic inspections of units, buildings and grounds.
    • Schedule appointments with third party vendors and research new vendors. Maintain and update Active Vendor List.
    • Monitor and update company vehicle use, maintenance, mileage, repairs, registration and insurance.
    • Track company property (large tools, appliances, etc.) with ASAP (asset tracking software).
    • Ensure maintenance staff suggestions, concerns and issues are heard and communicated to the Facilities and/or Residential Operations departments.
    • Communicate with office and site staff via phone, email, memo and text messaging.
    • Collaborate with Facilities Director and provide back up support.
    • Apply skillful leadership, best practices and sound judgement in all dealings with site support staff and overall approach to maintaining facilities.
    • Three years of experience in facilities maintenance, project management or construction.
    • Ability to pass a background check.
    • Valid driver’s license, reliable vehicle and auto insurance.
    Compensation and Benefits:
    • Salary DOE.
    • Medical insurance contribution.
    • 401k.
    • Paid time off (vacation days, sick days, holidays).
    Job Type: Full-time

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