• Finance Administrative Assistant

    Ghilotti Bros., Inc.
    Job Description

    Our Finance team is growing. Our well-established, family-owned, construction company is seeking a full-time Finance Clerk. The ideal candidate would be knowledgeable of general accepted accounting principles, extremely detail oriented, organized, consistent, accountable, able to prioritize, dependable, able to display common sense use of judgement, strong communication skills, and be comfortable processing and juggling multiple tasks. The primary support for this role falls within the finance functional area of extra work billing and union payroll.

    If you like being part of a fast-paced, dedicated team that is crucial to the business this role is for you. This Finance team orchestrates all the accounting functions of a general engineering heavy civil construction company. Each person on this team of 15 play a critical role in moving the company forward and meeting our company goals.

    The vision of the organization is to build great projects for the community in which we live and work, while giving back to the community and treating each other with respect. These values go back to our founder’s philosophy that were set in 1914 and have been the foundation to our success through the generations. The Finance team partners with local suppliers of materials, tools and building products while working alongside the project management teams to deliver legendary results.

    This role in the company has great room for training, growth, and advancement in the department and company. If you are a motivated, positive, and engaging team member that wants to have a purpose and make a difference in a family-based company, apply today.

    What a Finance Admin’s day may look like:

    • Assist with weekly extra work bill processing
    • Support Payroll Admin with unapproved tracking, garnishment mailings, and check stuffing
    • Confirm pricing matches certified payroll for any public works jobs
    • Uploading and tracking certified payroll reports/submittals on various platforms (DIR, LCP tracker)
    • Check cost reports to confirm correct data
    • Matching contract pricing with outgoing records
    • Track time and materials data
    • Process outstanding garnishment mailings
    • Validating invoices for material, quantity, and pricing against tags/purchase orders
    • Ensuring proper invoice coding/cost allocation
    • Vendor statement reconciliation and follow-up on discrepancies

    Must have strong communication and computer skills (Excel: Pivot Tables and Charts/ Advanced Formulas, MSWord: Professional Documentation/ Proficient Writing Skills, etc.) Adobe Acrobat, Smartsheet.

    Construction industry knowledge, degree in accounting/finance experience preferred.
    Familiarity with Sage 300, Sage Paperless, and HCSS software a major plus.


    This position is non-exempt, hourly. We offer competitive pay along with an extensive benefits package. Salary is DOE, and experience in construction accounting.

    If interested in applying please send resumes to apply@gbi1914.com.


    GBI is committed to creating a diverse environment and is proud to be an equal opportunity employer. It is our intent to maintain a work environment that is free of harassment, discrimination, age, race, ethnicity, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition (including genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression (including transgender), sexual orientation, military or veteran status, citizenship status, or any other status protected by federal, state, or local laws.

    Contact Information
/*--to color bullets--*/